Using the Exchange Online Plan 2 is an efficient way to manage your emails and keep track of your messages. The plan includes all of the features that you would expect from a standard email plan, including archiving, auto-attendant, and data loss prevention. However, the plan also has some unique features, such as voicemail, that will make your life easier.
Data loss prevention
Using Microsoft 365 and Exchange Online, you can enjoy data loss prevention in the cloud. Not only will you be able to protect your data, but you will also be able to access features such as anti-spam and anti-malware filtering. You can also enjoy premium disaster recovery capabilities. You can also rest easy knowing that Exchange Online offers a financially backed service level agreement.
In addition to protecting your data, you can also take advantage of features like Microsoft’s Office Apps. These apps can help you block risky behavior, such as downloading files from unsafe sites. They also show you a pop-up warning you of risky behavior.
In addition to the Office Apps, Microsoft has also added data loss prevention to Microsoft Teams. This includes the ability to control the sharing of sensitive information across Teams.
Auto-attendant
Having an auto attendant system provides users with a professional image. This frees up time for other tasks. It also improves customer satisfaction.
An auto attendant is a digital phone receptionist that accepts and directs calls. These systems also provide call routing and call transfers. Custom greetings can be added to them. Messages can be up to 1000 characters long.
Auto Attendants are a core service of Exchange UM. They can be implemented without a cloud dependency. They can also be migrated to a Microsoft Skype server’s Workflows or Lync server’s Workflows. In addition, auto attendants can be created and assigned multiple service numbers.
An auto attendant can be used for both a federated and on-premises environment. In a hybrid environment, auto attendant calls can be transferred to the PSTN. An auto attendant solution also reduces missed calls.
Voicemail
Choosing an email plan is important, especially when it comes to voicemail. You’ll want to check out features that are necessary for your business and decide on the plan that’s right for you.
For example, you may want to choose a plan with data loss prevention, which will help keep your important messages safe. You can also choose a plan that comes with In-Place Archive, which will help keep your inbox free of old messages.
If you’re planning to use voicemail on Exchange Online, you’ll need to choose the right plan. Microsoft offers two different subscriptions. They are called Exchange Online Plan 1 and exchange online plan 2
The differences between these two plans include the amount of storage, the security features, and the ability to send messages. The first plan includes 50 GB of inbox storage, while the second plan comes with unlimited storage. In addition, Plan 2 includes unlimited mailbox archiving.
Archiving
Several Office 365 plans have included Exchange Online Archiving. It provides a built-in user experience. This feature replicates mailboxes to a single database copy to help simplify on-premises infrastructure. It also provides top disaster recovery capabilities.
Microsoft’s Exchange Online is a robust solution, providing secure cloud-based email archiving. It is compatible with Exchange Server 2010. Its auto-expanding archiving feature was introduced on June 3, 2015.
With an Exchange Online Plan 2 license, users can access an unlimited number of mailboxes. Each user’s mailbox begins with a 100GB archive. The size of shared mailboxes increases to 100GB, while the public folders’ size remains at 50GB.
If users choose to use the Auto-Expanding Archive feature, they will have to enable it on their mailbox account. If the feature is enabled, Exchange Online will expand the archive by adding a 50 GB chunk of storage.
Maximum mailbox size
Depending on the mailbox type and subscription plan, mailbox size limits can be set. Exchange Online Plan 1 limits mailboxes to 25 GB and Plan 2 to 50 GB. Increasing the size of your mailbox is easy. You can either use the Exchange UI or PowerShell to change your mailbox settings.
When you change your mailbox size limit, you can get a non-delivery report to the sender. This will cause the flow of mail to stop. You can attempt to resend the mail later.
For mailboxes that have more than one user, you need to assign a different subscription plan. You can also change your retention policy. This will determine whether you keep or delete data. This may be necessary if you have large groups of users. You can also use the Exchange Online Archiving add-on. This provides an extra 50 GB of space.